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03 / Guide
Water compliance record sheet
Water compliance is judged on the written record as much as the work. These are the entries a file is normally expected to carry.
Standing documents
- Current Legionella risk assessment with date and author
- Written scheme of control and schematic drawings
- Named responsible person and deputy
- Asset list: tanks, calorifiers, TMVs, outlets and dead legs
Routine entries
- Monthly hot and cold temperature checks at sentinel outlets
- Flushing records for little-used outlets
- Tank inspections and cleaning or chlorination records
- TMV servicing and failsafe checks
- Sampling results with laboratory reports attached
Exceptions
- Out-of-range readings with the action taken and by whom
- Remedial works raised, completed or deferred with reasons
- Changes to the system recorded on the schematic
- Date the risk assessment is next due for review
Scope, frequencies and who carries out specialist water work are confirmed following a site review.