03 / Guide
Water compliance record sheet
Water compliance is judged on the written record as much as the work, and ACOP L8 and HSG274 set the expectation for what that record holds. These are the entries a file is normally expected to carry.
Standing documents
- Current Legionella risk assessment with date and author, written to ACOP L8 and HSG274 guidance
- Written scheme of control and schematic drawings
- Named responsible person and deputy
- Asset list: tanks, calorifiers, TMVs, outlets and dead legs
Routine entries
- Monthly hot and cold temperature checks at sentinel outlets
- Flushing records for little-used outlets
- Tank inspections and cleaning or chlorination records
- TMV servicing and failsafe checks
- Sampling results with laboratory reports attached
Exceptions
- Out-of-range readings with the action taken and by whom
- Remedial works raised, completed or deferred with reasons
- Changes to the system recorded on the schematic
- Date the risk assessment is next due for review
Scope, frequencies and who carries out specialist water work are confirmed following a site review.